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PodVAs Tips: How do podcast managers assign tasks to their team?
125 Plays3 years ago
Producing a podcast for your brand takes more than a single employee and a microphone.
In this podcast tips segment, we are joined by podcast experts that I personally know who will share their experiences, they realized that they are ready for full podcast production service and how they assign tasks to their team.
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Transcript
Introduction to Podcast V.A.S. Philippines
00:00:03
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Thank you for tuning in to Podcast V.A.S.
00:00:05
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Philippines, the biggest community for Filipino podcast virtual assistants and podcasters alike, created to connect podcasters and podcast producers, as well as help aspirants learn more about podcasting and podcast management.
00:00:19
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To join our exclusive Facebook group, search Podcast V.A.S.
00:00:23
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Philippines dahil sama-sama tayo rito.
00:00:26
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And you don't need to take your podcast journey alone.
Zencaster's Role and Offer
00:00:34
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Podcast V.A.S.
00:00:35
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Philippines is powered by Zencaster, the first web-based platform that records high-quality audio and now video because internet dropouts should not affect the quality of your recordings.
00:00:48
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Sign up for a 100% free hobbyist account or get a 20% off Zencaster's pro plan for three months by using the coupon code PODCASTVAS.
Journey to Full Podcast Production Services
00:01:00
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For everyone, first of all, when did you realize you were ready to provide a full podcast production service?
00:01:08
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Let's start with Mami Eloy.
00:01:12
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Yung full prod na siya, ma'am, siyong from... Yes.
00:01:16
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After, I think, mga siguro mga two or three clients.
00:01:21
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Medyo tumaas na yung confidence level ko ng mga tatlong di pa.
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Tumaas na siya.
00:01:28
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So, after two to three clients na...
00:01:30
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Kasi I focus on editing muna eh.
00:01:33
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And then shortly after, I also offer yung paunti-unti na show notes and then comfortable na ako and then I also offer yung mga sa promotion and marketing.
00:01:44
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So after 2 to 3.
00:01:47
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Kayo ba si?
00:01:48
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Ala, talagang inano ko na si Si.
00:01:52
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Bali, siguro ako ay started, ano na, parang nung nakasulat na siguro ako ng mga 15 show notes, tapos naka-freebie na ako ng social media ng, dun sa 50 show notes na nasulat ko, mga kalahati na nabigyan ko na ng marketing assets ng libre for added value.
00:02:09
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Tapos naisip ko na marunong na rin
Miko's Transition from Client to Producer
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naman ako mag-edit.
00:02:12
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Bakit?
00:02:13
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For everyone it's the experience.
00:02:35
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Ayan si Kai.
00:02:36
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Okay.
00:02:37
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Ayan.
00:02:37
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Okay.
00:02:38
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So ako, siguro pareho kami ni Atis eh, na mapipil mo kasi yun kapag kahit papano, parang kering mo nang gawin yung specific service.
00:02:48
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Ganon.
00:02:48
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Tapos parang may itch na sa'yo na gusto ko may iba naman.
00:02:53
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Parang ganon.
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Siguro mga two years ago, siguro ganon.
00:02:59
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And of course, we saved the best for last, Miko.
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So, R.A.
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Hello.
00:03:07
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Maybe two years ago.
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We heard it, Miko.
00:03:11
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More than a year ago, I was a client.
00:03:13
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My client was a full-time VA.
00:03:15
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And the majority of the tasks are about their podcasts.
00:03:20
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So, editing, show notes, uploading, so website management of their podcast episodes.
00:03:27
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And then yun, so parang nagkaroon ako ng knowledge dun sa mga step-by-step process of podcast production.
00:03:36
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And nag-start na ako maghanap ng clients na specifically lang for their podcast, mga 2019.
00:03:42
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So, Miko, ikaw.
00:03:47
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Ako naman, kasi nagsimula kasi ako, yung sa pakikining ng podcasting noong 2014 pa, so si Dave Jackson, sila Adam Carey, doon ako nag-start na mag-listen, sa Pinas pa yun, but since I don't have money to do that, so nagsimula yan after nabuo ko yung network, and then kasi sa network ko, there's a lot of parang
00:04:13
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podcast show originally.
00:04:16
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Then because of that, yun, nagsimula na yung management ko rin.
00:04:21
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Kasi sa Australia, may mga ibang gusto mag-podcast din.
00:04:27
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Sabi ko, gawin ko kayong negosyo to.
00:04:31
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So that's it, it started there.
Managing Podcast Production Teams
00:04:34
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That's really nice.
00:04:36
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And Miko, of course, has experience with media and stuff.
00:04:43
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So I'm not sure if everyone has a team, but if you have any, how many did you have in your team and how do you assign tasks?
00:04:51
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Is it your client doing it?
00:04:53
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Or is it you have a specific person for show notes?
00:04:56
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How did that work for you?
00:04:59
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Mommy RA naman.
00:05:01
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For me, for your podcast matters, I have one editor and one show notes writer.
00:05:08
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I know part of the group, so shout out to Pawi and to Mommy Che.
00:05:12
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And for my other clients, I have a business partner.
00:05:16
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And our team is writer, editor, and for social media, particularly Pinterest.
00:05:24
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So,
00:05:26
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For the other part of my business, five kami sa team.
00:05:30
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For your podcast matters, tatlo.
00:05:33
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So, ikaw, Kai.
00:05:35
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So, ayan, ilan ba kami?
00:05:38
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Parang kailan lang din kami nag-start?
00:05:40
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Siguro, ano, this year lang talaga.
00:05:43
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Siguro mga, ano, apat sila.
00:05:45
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Tapos, paano ako nag-a-assign?
00:05:48
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Meron talagang mga...
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providers for editing and sa show notes, pati sa social media para hindi siya nakakatito.
00:05:58
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And sino pala?
00:05:59
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Mag-atago, Ate Iloy!
00:06:01
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Okay, mukhang weird yung setup namin ni Se.
00:06:04
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Kasi although we are partners in ValuePod, kasi we have different businesses, diba?
00:06:10
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For Severus Media na lang.
00:06:12
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Yung sa production na to, meron akong
00:06:15
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Tatlo.
00:06:16
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Dalawang part-time.
00:06:18
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Isang full-time.
00:06:19
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Tapos yung isa na ano ko siya.
00:06:21
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Yung on-call.
00:06:23
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On-call na editing.
00:06:24
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So parang ganun.
00:06:25
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So parang all in all four.
00:06:26
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And then how I assign tasks is meron kaming project management tool.
00:06:31
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And dun kami nag
00:06:34
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communication on how to go about it.
00:06:36
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Yung due dates, saka yung show per show, yung tackle namin.
00:06:41
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So I assigned, parang meron naman dun na dedicated for this number of shows and then ano na siya, yung a la carte, a la carte.
00:06:51
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Pero yung, sige siya, ikaw na mag kwento ka naman.
00:06:56
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You're not going to finish.
00:06:59
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For me, I'm just curious.
00:07:00
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For ValuePod, we are also partners with ValuePod.
00:07:04
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We do have separate clients that we cater.
00:07:09
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On my side, I have one editor, three show notes writers, and one EA.
00:07:17
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For me, the EA is now, the tasks under me are still a prod, still a admin.
00:07:23
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Then my editor is the first operations manager.
00:07:31
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She's the one-assigned show notes to other contractors.
00:07:36
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But the editing is the one-assigned.
From Assistant to Business Owner
00:07:40
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She's the one-assigned editor, one EA, and three show notes writers.
00:08:10
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I have social media at Podfiesta.
00:08:14
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But in my company, I have... For a Philippine client, I have...
00:08:22
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the recommended ati Eloy ati Se, siya yung naga si Jamie, siya yung isa sa podcast manager for sa pag may Philippine clients sa kanya ko binibigay.
00:08:32
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And then si Tim Tim, kay ati Eloy at ati Se pa rin, yun, inonboard ko as an email marketing, marketer for the company and the rest, yung sa side naman sa Australia, mayroong editor, mayroong dalawan project manager
00:08:51
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And I have a booking specialist which is on maternity leave now.
00:08:56
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In show notes, I have a show notes.
00:08:58
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na estudyante pa pero okay na magsulat.
00:09:02
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So, yun.
00:09:02
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As you can see, parang ano siya eh.
00:09:04
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If you are going to go into a podcast production, you cannot do it alone talaga, no?
00:09:09
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Parang magta-transition ka into an assistant or a virtual assistant into like a business
Engagement and Connectivity
00:09:15
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owner.
00:09:15
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Parang ganun siya na parang ikaw na lang yung magiging overseer ng project and then make sure that the show is, you know, on quality and delivered on time and ganun.
00:09:32
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I hope that episode helped.
00:09:34
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Be on the loop for future episodes with loads of learning by subscribing to this podcast on Spotify, YouTube, Amazon Podcast, or wherever you listen to your podcast.
00:09:44
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00:09:51
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00:09:55
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Simply search Podcast VAs Philippines.
00:09:57
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For questions or inquiries, email us at podcastvasph at gmail.com.
00:10:04
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I hope you have a great day.
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Keep hustling, and we'll see you on the next one.