Become a Creator today!Start creating today - Share your story with the world!
Start for free
00:00:00
00:00:01
A Real Wedding Breakdown | Episode 14
10 Plays16 days ago
What really happens behind a beautiful wedding day? In this episode of Behind “I Do,” we’re walking through a REAL wedding from start to finish — the gorgeous details, smart budget choices, vendor teamwork, unexpected disasters… and yes, the wedding cake incident. 😅
We’re breaking down one of our favorite weddings at Indian Creek Winery and sharing why this garden party wedding worked so well from both a design and planning perspective.
In this episode, we talk about:
✨ How this couple balanced luxury details with budget-friendly choices
✨ Why venue choice can completely transform your wedding design
✨ Smart areas to splurge vs. save
✨ Food trucks at weddings 🍴
✨ Creating a relaxed but intentional guest experience
✨ Simple decor ideas that elevated the entire wedding
✨ Why vendor chemistry matters so much
✨ The behind-the-scenes reality of wedding day emergencies
✨ What happened when we accidentally dropped the wedding cake 😭🎂
This episode is full of real wedding inspiration, honest wedding planning advice, and the kind of behind-the-scenes stories couples never usually hear about.
Whether you’re planning your wedding, work in the wedding industry, or just love hearing real wedding stories, this episode is for you.
💍 Because no wedding day is perfect — but the best ones are full of joy, flexibility, and great people working together.
#WeddingPlanning #GardenPartyWedding #WeddingPodcast #WeddingIdeas #WeddingPlanner #RealWedding #WeddingInspiration #IdahoWedding #WeddingTips #WeddingCoordinator #WeddingDecor #WeddingVendors #IndianCreekWinery
Recommended
Transcript
Introduction to 'Behind I Do' Podcast
00:00:00
Speaker
Planning a wedding comes with timelines, trends, expectations, and a whole lot that couples never see coming. We're two wedding planners pulling back the curtain on what really happens behind i do. Each week on Behind I Do, we bring you real talk about real weddings, timelines, trends, the wins, and the what-ifs.
00:00:16
Speaker
From the smooth-as-silk celebrations to the did-that-actually-just-happen moments, we're sharing the stories, lessons, and insider knowledge that help couples plan with confidence and maybe even laugh along the way.
00:00:27
Speaker
Whether you're a bridegroom vendor or wedding lover at heart, this is your backstage pass to the world of weddings. Told candidly, graciously, and with the expertise only seasoned planners can offer. Grab your coffee, your planting binder, and your confetti and join us behind
Overview of Episode 14: Kayla and Rob's Garden Party Wedding
00:00:42
Speaker
I do.
00:00:42
Speaker
Okay, here we go Episode 14, real garden party wedding at Indian Creek Winery. We thought it'd be kind of fun to kind of talk through a real wedding that we've done. um I guess it's been a couple years now.
00:00:58
Speaker
Well, has been a couple of years, I shouldn't say, i guess. But this was just like a wedding that we did for bride and groom. Their name. Are we saying their names? Sure. It was Kayla and Rob's wedding. um Like we said, at Indian Creek Winery. And it was just, I mean, such a pretty wedding.
00:01:17
Speaker
And it's just I thought we we thought it would just be kind of fun, like I said, to dive through a real wedding. And maybe we could do this more often where we just like chat through the wedding and like talk through the flow. What went wrong? What went well? And yeah. And they're a great couple example. a They turned out to be great friends. So that's why we are starting with you, Kayla and Rob. um But I feel like they did a perfect job balancing like a really visually stunning wedding with like also really budget friendly ideas. And i think sometimes people see that and they aren't able to identify like the differences.
00:01:54
Speaker
And how they got there. So that's one of it's one of my favorite weddings to show all of our clients now. And people like, what do you mean you could use a bamboo plate like at a nice wedding? I'm like, let me show you like what it looks like on the table and why we think it's important to have plates on tables and like going through all of that. So they're just a fun wedding that we thought we'd talk through. Yeah.
00:02:15
Speaker
We'll kind of start with the venue.
Exploring Indian Creek Winery as a Wedding Venue
00:02:17
Speaker
um This was our first time ever going to Indian Creek Winery. It's in CUNA, Idaho. I remember going to the walkthrough there and I was so shocked. I was like, this is not CUNA. I mean, it reminds me of...
00:02:31
Speaker
Being on the Boise River, for some reason, there's a little pond. There's not a lot of water, but it's so green. It has, like, huge tree canopies. and mean, you just pull in there, and then you're just, like, in this, like, garden oasis. Yeah, and everything around you is farm. Like, if you've been to Kuna, Idaho, you know that it's all farm ground. So it's just this magical little green. yeah Before the sweating, I truly didn't know it existed. No. I mean, like, sorry. Never even heard it.
00:02:57
Speaker
Indian Creek Winery, but I, like, didn't know that winery was there. Yeah, you're such a hidden gem, Indian Creek, because... Or maybe I did, and I just never even thought of it as, like, a venue option.
00:03:07
Speaker
Totally. I'm like, it's in a wedding option. and We've done weddings at wineries, so I don't know why it would it surprised us so much, but...
00:03:18
Speaker
It just, if you haven't been and you live in town, it's such a fun place to go. They have live music. They have all these little almost lanes, basically, with trees on either side and, like, huge grassy meadows in between. So it's fun. You can totally spread out from people. You don't have to be right on top of people. It's gorgeous. Yeah. So.
00:03:37
Speaker
Started the wedding off on the right foot at a beautiful venue that was not used as a wedding venue very frequently.
The Role of Florists in Wedding Aesthetics
00:03:43
Speaker
So it was like unconventional and beautiful in like a different way. Yeah, it was super pretty. And then she, I mean, she had a great vendor team. I mean, like the florist is super great.
00:03:53
Speaker
We work with her a lot. I mean, that was, I feel like one of the first... ish weddings with that florist and now i feel like we recommend her a lot and the flowers were stunning absolutely stunning and that's a place where they spent more money and you could tell like it was definitely had a huge impact but also another reason sometimes we recommend these venues that are absolutely gorgeous is that you don't need a lot right and some venues You definitely want to bring in a lot more life and greenery. But this venue specifically already has like extremely manicured gardens all around.
00:04:30
Speaker
Flowers everywhere. It's a vineyard. So i even have, you know, grapes growing. They have orchards lining yeah like either side of those walkways. So it was a really pretty place that you just needed some like bright florals to kind of liven it up.
00:04:45
Speaker
Yeah. Yeah. And then obviously then the photographer, i mean, she, you know, got a really
Importance of Investing in Quality Photography
00:04:50
Speaker
good photographer. So was, I think, another area where she probably spent a little more money is getting a good photographer to capture, i mean, some great photos. Yes.
00:04:59
Speaker
Which is definitely a 10 out 10. Recommend getting, spending money on, like, the only thing that lasts from your wedding outside of, like, your marriage is those photos. Yeah. So you have, like, these beautiful photos to look back on. Mm-hmm. And to show your family and to have, you know, all your family photos on your walls. And just, yeah, there's some, I mean, I still can like visualize a lot of the photos. Like they're so pretty.
00:05:21
Speaker
So pretty.
Innovative Catering: The Food Truck Experience
00:05:22
Speaker
um And the food truck, that I think that was probably an area that she probably, i mean, she didn't get like a super expensive like caterer caterer option. yeah It was a food truck, which i mean, it was the the food was great. Like I still can remember like standing outside of the food truck, like trying the tacos and they were so good.
00:05:40
Speaker
And like talking to the owner of the guy, like of the taco truck and was like, are you going to do more weddings? And like, what are your like, how can we like make this happen more often? Because they were really good. They were so good. And this is a really fun way to mix things.
00:05:52
Speaker
Almost like, don't want to say high class, but like, A more elegant elevated, elegant wedding with like your casualness of like they're casual people. Like they're very fun, chill, like laid back people. And it was just and food's important. Like good food is important to them. So it was just a perfect combo of like this beautiful wedding, this beautiful setting, a high end photographer, high end florist. And then the food truck, it just was so perfectly like woven together. Yeah. I love that.
00:06:24
Speaker
Yeah. I mean, because it was such like a pretty elegant, almost like tea party vibe garden party maybe not tea party garden party yeah like vibe like it was so pretty but then yeah it just kind of added I think brought out like their fun personalities by having the taco truck of not making it super stuffy and Like too elevated. Totally. And it wasn't, yeah, like they didn't want, you know, a buffet or like a plated dinner. Like they just want something unique. And it definitely was fun. And this was, I would say, in the beginning of food trucks being common yeah at weddings.
00:07:01
Speaker
You know, it seems like now more. become more yeah popular. so it was really fun.
Strategic Spending on Wedding Vendors
00:07:07
Speaker
Yeah. And then their, I mean, their DJ, they hired a ah great DJ who, you know, was amazing. definitely threw a great party and like matched their vibe so that was like super good um so i mean i feel like those four areas kind of really is where they spent probably the most chunk of their like budget yeah but it just was like and like a good like in a nice way a very like not over the top way yeah it all worked like together really seamlessly yeah
00:07:36
Speaker
But yeah, and the day just felt very like relaxed, but also like intentional. Like, again, even like with her decor, like and how she set things up, like it wasn't super over the top, but it was still felt very intentional and like just a few pieces that kind of helped.
00:07:52
Speaker
tie it all together yeah there was just a few like really pretty like a gold mirror for the seating chart that I just remember like where we had it like everyone you walked kind of down this little romantic path to get to the ceremony and yeah when people came back they like all stopped there and like took a moment to take that in which it's funny because we I was just with this bride she's now a photographer that we work with and we love her but she literally brought up her mirror because now we have that mirror and use it all the time for seating charts yeah It's like such a but it of a trend. Yeah. But it was such a simple, I mean, not super expensive, expensive, like decor piece that like.
00:08:28
Speaker
It looks way better than a foam board. Yeah. And like totally elevates your wedding. But in a like super nonchalant way. Yeah. And she had this really cute sign that just said, let's party. Oh, yeah. That was like the perfect like peachy pink that we put right near the dance floor. Yeah. The match for flowers. Like everything that she thought through was beautiful, but it wasn't crazy. Right. Over the top. Yeah. Yeah. So, i mean, like the design choices that she went with, it's like, again, she picked great vendors like to talk about like our last thing.
00:08:59
Speaker
you know, podcasts, like she had a great vendor team that worked very cohesively together and like wasn't too over the top. And then when she got to the design aspect, it was like very intentional. And like, again, like Ali saying, like these little pieces that like really stuck out that made it just kind of like all come together. Yeah.
00:09:18
Speaker
So it was really fun as a couple. you could totally get there even if you didn't know them at all. Like, even, for example, the way that we plan weddings, like, Jaden didn't know them as a couple before the night. Like, because I was the lead planner. And by the end of the night, it's like Jaden left and, like, felt like long friends because you, like, totally got their whole, like, personality, their families, all their friends. Like, the toasts were...
00:09:47
Speaker
Off the wall, like hilarious. and just we learned so much about them during that time. yeah so it was fun. You could tell that they really like put priority into like how their guests would feel during the day. And they also like prioritize, like we said, those few like really aesthetically beautiful settings. Yeah. Good food. The flowers. But then really wanted, like we said, wanted it to be like a relaxed place.
00:10:11
Speaker
atmosphere not like a stuffy because that just wasn't them yeah or isn't them totally yeah and like kind of yeah like we said like smart spending of where it like mattered and like you know and i mean i still i can again i like back to like the design i can still visualize i mean it was all rounds and then their head table was like a long like banquet and it was like so pretty and just so pretty But again, it was like so simple. It was like simple florals. I mean, really pretty florals, but like not big centerpieces. Yeah. And then candles and like a cheesecloth.
00:10:44
Speaker
Right. Yep. Like I just. saw I mean, I have the simple white linen and then she had the bamboo plates, which I fell in love with. And I recommend them to, like, every bride because they're disposable. They're pretty. They're not, like, a white Chinex or whatever you get from, like, Costco. Yeah. um They're beautiful. And then she had these gold throwaway, like, disposable silverware that just looked so pretty on that table. Yeah. And it was, like, the pinks and then with all the green in the background. Yeah.
00:11:13
Speaker
It was stunning. It was so pretty. it was... They did such a good job like spending and saving where they wanted to to make sure that they got the feeling and the design that they intended without like blowing their budget or. Which is their wedding. Is it still on our website or no?
00:11:29
Speaker
I'm going to say no. I'm going to tell people to go check it out, but we might have swapped it out. Right. I know it is on the photographer's web website. Maybe we can link. Oh, yeah. On here. But yeah, they're just, I mean, they're just, and also they're just truly were the sweetest, are the sweetest people. Like they're just very special kind people. So it was just a fun overall day. So fun. We had one disaster, um which we laugh about now. It was not funny in the moment.
00:11:55
Speaker
It was like, I mean, truly like my worst nightmare coming fruition.
The Wedding Cake Incident and Vendor Support
00:12:03
Speaker
We were setting up there because they had the cake and then cookies. Was it cookies? Yeah. I can't remember what we were setting up. And we were trying to like adjust it. we were like trying to adjust the table. And then...
00:12:14
Speaker
That was probably me. it was like, I have this, like, we need to shift the table a little bit. And, like, which once the cake is on a table, don't move the table, people. Lesson than learned Kayla and Rob's wedding day. Yes, but we literally were, like, moving the table with the cake and cookies on it And I think it was a three-tier cake. Yeah, it was pretty big.
00:12:34
Speaker
And I'm, like, standing on the one side closest to the cake. And I don't know if it, like... Something got caught, like the linen got caught or the Or on a linen or something. And there were things under the table. I think that was also the problem. I think we were storing stuff under the table. So we literally are like trying to move this and the table or linen or something gets caught and the cake literally falls into me.
00:12:59
Speaker
Like, and mind you the whole family is standing like literally two feet away. feet away. Have just gotten done with family photos and are like just watching us run around. Yeah. like Just like mingling and then literally like watch the cake fall into me. And I'm like. And I'm like, okay. And I go help her and grab the cake and we just like usher it into the kitchen. Because it's like flattened on the side of the frosting. Which will say though.
00:13:29
Speaker
If I wouldn't have caught it, the cake would have been done. Totally. So, i mean, the blessing in all of that is that it at least fell into me. And not off, like, the back end or the front yeah end of the table. It just, like, slid into her. and So I just kind of, like caught it. Dropped the table. Pushed it back onto the table. Yeah.
00:13:49
Speaker
And we just stood yeah stood there and kind stared each other. then Allie's like, well, let's just pick it up and get it out of here. yeah because we can't. And just everyone was watching us. we were just like, I think, they i think honestly, the parents were waiting to see what we were going to do. i was like,
00:14:01
Speaker
ah Could have cried. Could have cried. It was so stressful. But the best part of that was that her wedding cake vendor was actually a guest. And because we are so good at our jobs and we get everyone's phone numbers and we have everything detailed, I called her right away. She was still at home. She had extra frosting in her fridge. And she was like, I'll totally come early and fix the cake. Like, don't even worry about it. She was so oh chill.
00:14:28
Speaker
She was just like not. a i mean, and the other blessing, too, is the photographer had already gotten photos of it. Yes. So, I mean, really, again, I don't know why we were moving the table. Yeah. I think was in the sun. Something. Like it was starting to get hot. I don't know. but yes. But yeah, the gal showed up.
00:14:43
Speaker
We had the cake hidden outside of the you know handful of family members that saw it happen. Nobody else saw it. Knew. We didn't tell Kayla until. Until after. Which time she like died laughing. She laughed so Yeah.
00:14:56
Speaker
So yeah. I mean, it all worked out. Thank goodness that the gal was who made it was coming to the wedding. but Yes. Yeah. Could have been a different story if not. But just that to say, like, crazy things happen at weddings all the time. There's never been a perfect wedding day something hasn't happened. I mean, that makes me think about the one of the weddings that was at a different venue. It was only a two-tiered cake, but the tiers were, like, tall. And it was, I mean, I swear it was, like, a 50-pound, maybe, walking member. And we had to carry it across the from the little kitchenette and walk all the way across the venue through all the people.
00:15:31
Speaker
was so and i It was so heavy. And I was literally like, I mean, the only thing that was flashing through my head was this this disaster cake scenario of like, now we're going to drop this cake in front of all these people. drop cake. So, I mean, it's just, yeah, the cakes.
00:15:46
Speaker
Now I'm always just like, if the if the baker will put the cake on the table for us, I'm like, yes. Or if we need to move it, I'm like, anybody else want to move the cake? But yeah, I mean, outside of cakes, there's always unpredictable things that happen.
Handling Unexpected Events at Weddings
00:15:58
Speaker
I mean...
00:15:59
Speaker
Yeah, I mean, we've had rain in July, which if you're from Idaho, like, that's not normal. Doesn't happen. But, I mean, yeah, I mean, there was one 4th of July. Was that two years ago that it was, like, pouring rain? And it's like, what?
00:16:11
Speaker
So, I mean, or yeah, I mean, line mix-ups. We've also had, like, DJs not make the ceremony time. Or, honestly, we've even had DJs, like, playing the wrong songs. As the bride's walking down yeah aisle.
00:16:23
Speaker
So, I mean, it's, like like, there's things that happen. And so... you know Again, it's just like being flexible on—I mean, I think that's also why it's important to, again, have good vendors, B, have a good coordinator or planner, and C, truly, as a couple, like getting married, like having—I mean, not necessarily like lowering our expectations, but having just like— Grace. Grace, because things happen. Like everybody is human. Life is human. Like life is human.
00:16:50
Speaker
Life is unexpected. Life is unexpected. Things happen. And especially also if you get married at a venue that's like all outside, like... Expect some sort of like natural and be issue. Okay. With X. Like, honestly, like, you know, a week ago we had a wedding it was all outside. And that was what I loved about the bride's mentality was like, which is honestly like Kayla's mentality for sure. Like very like relaxed and chill and like just happy to be getting married and like understanding that, you know, something might go wrong and that's okay. Like, as long as like, you know, her dress doesn't catch on fire. It's like everything is like for the most part, like fixable. Yes, totally. Everything's fixable. Like, we could find you any wedding dress at a thrift store and, like, pin it onto your body. And even the cake. Like, if the cake really did drop at that point, we could easily call the baker. Order the one from Whole Foods. Yeah, like, we could solve it. And is it going to be 100% of the cake that was there originally? No. But, like,
Reflecting on the Experience and Gratitude
00:17:44
Speaker
there's, again, that's why, you know, having a good coordinator or somebody there to solve it and, like, understanding that, like, it's all going to be okay.
00:17:52
Speaker
yeah And why we also try to not tell... The couple's at what happened until it's solved. Until later down the line. never happened. But it was just such a fun wedding. Kill and Rob, we loved your wedding. and we're so grateful that we got to meet you guys and know you guys through it and now have become friends after the fact. After we dropped your wedding cake, thank you for still being our friends. Yeah, and allowing us to learn such a valuable lesson. Don't move the cake once it's down. Cheers.
00:18:21
Speaker
Cheers. Our first real wedding. Woo-hoo.